Apprentices
When you join University Hospitals Bristol NHS Foundation Trust
(the Trust) as an apprentice we collect personal data about you
including your contact details, date of birth, UK Unique Learner
Number (supplied by you or the Department for Education) and past
education. We will maintain records of your attendance, progress,
tests and training. We may collect information about your health
and any disabilities particularly where this is required to support
you. With your consent we may collect information about your
ethnicity for monitoring our duties to provide equal opportunities.
Much of the general information in the "Working for Us" section of
this Privacy Notice will apply to apprentices and you should read
through the other sections.
We use your information generally to manage your apprenticeship,
commission training, monitor your progress, manage your funding and
for general employment purposes. We generally hold and use your
information because it is necessary for the purposes of your
apprenticeship contract. Where this does not apply we will obtain
your specific consent.
Your information may also be shared with training providers and
as follows:
Education and Skills Funding Agency (ESFA)
We will share information about you with the Education and
Skills Funding Agency (ESFA), an executive agency of the Department
of Education (DfE), to enable them to exercise their functions and
to meet their statutory responsibilities, including under the
Apprenticeships, Skills, Children and Learning Act 2009 and to
create and maintain a unique learner number (ULN) and a personal
learning record (PLR). Your information will be securely destroyed
after it is no longer required for these purposes. and to allow us
to claim funding. We will also provide relevant information to
their Learning Records Service (LRS).
Your information may be shared by ESFA with third parties for
education, training, employment and well-being related purposes,
including for research. This will only take place where the law
allows it and the sharing is in compliance with data protection
legislation. The English European Social Fund Managing
Authority (or agents acting on its behalf) may contact you in order
for them to carry out research and evaluation to inform the
effectiveness of training.
Further information about use of and access to your personal
data, and details of organisations with whom ESFA regularly share
data, are available from their Privacy Notice and the LRS Privacy Notice
We process your data using Maytas, a Learning Management
Solution provided by Tribal. Information on Maytas may be shared
with and accessed by ESFA and by Ofsted to let them check your
progress and the Trust's accountability as a training provider.
